What is the DBS update service?

The ECB will automatically register volunteers certificates with the Update Service when they make an application which will mean that most people will never have to do another DBS application in cricket. This can be opted out of.

The update service is an online subscription service that lets you keep your DBS certificates up to date and allows employers to check a certificate online, with your consent. Registration is FREE for volunteers (£13 a year for those in paid roles) and lasts for a year starting from the date your DBS certificate was issued

For a full guide on the DBS Update Service, visit https://www.gov.uk/government/publications/dbs-update-service-applicant-guide/dbs-update-service-applicant-guide

 

How does the update system work?

Once a DBS Certificate has been registered with the Update Service a check will be automatically actioned on the annual anniversary date.The status check allows us to see if any relevant information has been identified about the individual since their certificate was issued / last checked.

Volunteers will receive an email from the DBS team at the ECB every 12 months. The email will be to advise that we are about to perform an annual recheck of the volunteer's DBS status and renew their clearance accordingly.

The 3 year expiry is therefore now no longer the case, as these checks will happen yearly (all being well the expiry date on your record will be pushed back a year each time so will still appear as though you have 3 years left on it).

While the email is worded in a way which asks the volunteer to take action to give consent for the checks, the volunteer does not need to take any action if they are happy for the checks to take place - this will happen after 7 days as long as they do not opt out.

If the volunteer does not want to allow the checks, they have the option to decline within 7 days. This will however end their DBS and regulated role in cricket unless they at any point change their mind and decide to opt back in, allowing the checks (in which case the volunteer needs to get in touch with the ECB DBS team at dbs@ec.co.uk).

After the checks have taken place, if the volunteer does not hear anything, they can assume that the checks were successful and they remain cleared. We will only notify if the annual check and renewal was unsuccessful (due to the check revealing new content on the certificate for example - in this instance the volunteer would be asked to complete a new application and send the certificate to Lord's for review).

Please note that this service is only available to volunteers - for those in paid roles the 3 year DBS expiry still pertains. 

See a full list of outcomes from the annual rechecks here.